Online board meetings are a convenient method for nonprofits as well as their staff members to conduct business. However, as with any other meeting, the effectiveness of a virtual board meeting is affected by several factors. This article provides tips for making your virtual board meetings productive and discusses common pitfalls that can be avoided.
The lack of engagement
Many nonprofit boards find that they are struggling to keep members who are not in the office. This is especially the case if your company has made the transition to remote meetings from face-to-face sessions. Meetings can be impacted by low participation when your board members aren’t accustomed to using video for communication, or if they are struggling with the technology itself.
Committee reports are usually the least entertaining items on the agenda, which is virtual data room: redefining M&A security why it’s difficult to get participants to engage in discussion of them in an online meeting. Encourage your committee members to include in their reports a question or a request for feedback from the Board.
Inadequate meeting minutes
Minute-takers in your board are responsible to document all critical discussions and decision from virtual meetings. They should not write about informal discussions or personal opinions and should try to strike a balance between thoroughness and clarity. It is important to record the minutes completely and maintain the ability to store all documents securely including governing documents and financial reports. This will prevent confusion and increase accountability between meetings.