Working with documents implies having a good system in place to record and store information. It can be a physical scanner that can digitize paper-based documents or software programs that create and keep electronic documents.
A document can be filled with any type of information and take on different forms. It could be highly-structured, like tabular or list documents forms, forms, or even scientific charts. It can also be semi-structured, like books or newspaper articles or unstructured like notes or letters.
The majority of documents, particularly those created in an organization or other professional settings follow a certain set of standards and conventions that are widely accepted within the entire organization. This ensures consistency and transparency in the workflows and the documentation system.
It is essential to be aware that others might not have the same knowledge and experience you do when creating a document. It is therefore beneficial to put the events into context and include as much detail as possible so that there are no misinterpretations or confusion about the information contained in the document.
When you are working with documents, it is important to be as honest and open as possible. If you are documenting an incident at work or writing an employee performance review, it’s important to record events in an objective and unbiased manner. Making sure you are honest and refrain from making discriminatory comments will help you gain credibility with those who read your document.